General roles and responsibilities of the position

Working closely with the Co-Executive Director, the Operations intern will get exposure to daily operations of the organisation. In addition to working with the Co-Executive Director, they will be exposed to other functions of the Operations unit such as Finance, Sub-Awards and Human Resources Unit.

The duration of the Internship is 6 months.

Key performance areas

1. Provide administrative support to the Co-Executive Director

  • Minute taking for the Board, SMT, FMT, PUM and other meetings and follow up on action items status
  • Ensure that all meeting minutes is placed in the minute book and signed
  • Maintain a filing system of board correspondence and all key board documents
  • Provide all administrative support for board meetings
  • Providing logistical support to the Co-Executive Director including booking of board room, arranging catering, printing of documents and compiling of meeting packs for the following meetings:
    • Senior and Full Management Team meetings
    • Board Meetings
    • Other meetings as per request
  • Update the calendar and distribute to staff members
  • Update the compliance schedule and distribute to all staff
  • Assist the operations director in proving all necessary compliance documentation to the auditors and donors
  • Assist the Operations Director with the compilation of the operational plan
  • Assist with drafting letters, policies, templates and other forms of communication

Key relationships

You will work closely with the following people:

  • Co-Executive Directors
  • Senior Management Team
  • Full Management Team
  • Operations Unit
  • Unit Administrators

Qualification

  • BAdmin or a related field
  • Studying towards a Master’s degree will be an added advantage

Skills required

  • Be well organised with strong people skills
  • Display a high level of integrity
  • Be able to perform well under pressure
  • Excellent written and verbal communication skills
  • Strong planning and organising skills
  • Reflective and open to learning
  • Ability to pay attention to detail

To Apply

Interested applicants should submit their Curriculum Vitae and a motivation letter to Sonke’s Human Resource Unit via email to hiring@genderjustice.org.za, closing date 5 October 2018.

Details

Closing Date: 5 October 2018
Based In: Cape Town