General roles and responsibilities of the position
Working closely with the Co-Executive Director, the Operations intern will get exposure to daily operations of the organisation. In addition to working with the Co-Executive Director, they will be exposed to other functions of the Operations unit such as Finance, Sub-Awards and Human Resources Unit.
The duration of the Internship is 6 months.
Key performance areas
1. Provide administrative support to the Co-Executive Director
- Minute taking for the Board, SMT, FMT, PUM and other meetings and follow up on action items status
- Ensure that all meeting minutes is placed in the minute book and signed
- Maintain a filing system of board correspondence and all key board documents
- Provide all administrative support for board meetings
- Providing logistical support to the Co-Executive Director including booking of board room, arranging catering, printing of documents and compiling of meeting packs for the following meetings:
- Senior and Full Management Team meetings
- Board Meetings
- Other meetings as per request
- Update the calendar and distribute to staff members
- Update the compliance schedule and distribute to all staff
- Assist the operations director in proving all necessary compliance documentation to the auditors and donors
- Assist the Operations Director with the compilation of the operational plan
- Assist with drafting letters, policies, templates and other forms of communication
Key relationships
You will work closely with the following people:
- Co-Executive Directors
- Senior Management Team
- Full Management Team
- Operations Unit
- Unit Administrators
Qualification
- BAdmin or a related field
- Studying towards a Master’s degree will be an added advantage
Skills required
- Be well organised with strong people skills
- Display a high level of integrity
- Be able to perform well under pressure
- Excellent written and verbal communication skills
- Strong planning and organising skills
- Reflective and open to learning
- Ability to pay attention to detail
