Work at Sonke

Credit Controller

About Sonke 

Founded in 2006, Sonke is a women’s rights organisation that is committed to feminist principles, using a rights-based and gender transformative approach to achieve human rights and gender justice. Our vision is a poverty-free world in which women, children, men and gender non-conforming individuals enjoy equitable, caring, healthy and happy relationships that contribute to the development of gender-just and democratic societies. Sonke strengthens governments, civil society and citizen’s capacity to advance gender justice and women’s rights, prevent gender-based violence and reduce the spread of HIV and the impact of AIDS, and in this way contribute to social justice and the elimination of poverty.

About the Position

The Credit Controller will be responsible for the full creditor’s function of the organization and ensure that all creditors (national and international) are paid accurately and timeously. The position requires the processing of reconciliations against supplier’s statements, capturing invoices onto Pastel Evolution, dealing with queries, ensure compliance with Sonke’s financial policies and procedures, assist with audits and financial reports.

Specific responsibilities include:

1. Payments / Accounts Payable

1.1 Reconciliations

  • Perform supplier reconciliations in preparing requisitions for payment (Reconciliation of the supplier statement to the Supplier Ledger in Pastel and reconciliation of invoices to supplier statement.)
  • Reconcile purchase orders to invoices
  • Perform monthly supplier reconciliations to support all payments to approved suppliers (Reconciliation of the supplier statement to the supplier ledger in Pastel)

1.2 Capturing

  • Perform supplier reconciliations in preparing requisitions for payment (Reconciliation of the supplier statement to the Supplier Ledger in Pastel and reconciliation of invoices to supplier statement.)
  • Reconcile purchase orders to invoices
  • Perform monthly supplier reconciliations to support all payments to approved suppliers (Reconciliation of the supplier statement to the supplier ledger in Pastel)

1.3 Payments & Queries

  • Ensure that suppliers are paid within agreed time frames
  • Receive and check all payment requisitions in accordance with Sonke’s policies and procedures (Ensure that invoices match purchase orders and supplier statements reconciled) and ensure that all documents are attached
  • Ensure payments are correctly authorized within the Sonke Authorization framework before they are loaded into the system
  • Draw up a payment schedule with all payments also indicating bank balances (To be used for cash flow purposes)
  • Load payments on the online banking system
  • Ensure that the banking details on supplier invoices match that of the creditor being paid.
  • Respond to all queries relating to payments
  • Deal with queries from creditors and staff regarding payments
  • Processing of Telegraphic Transfers (TT’s) accurately and timeously
  • Load new creditors on the online banking system
  • Load telegraphic transfers on the online banking as well as manual submissions to the bank
  • Printing Payments on Fraxion
  • Linking invoices on Fraxion

1.4 Compliance, policies and procedures

  • Ensure implementation of Sonke’s accounting and financial systems, including establishing and monitoring internal controls.
  • Ensure that procurement policies are strictly adhered to
  • Obtain reserve bank approvals and ensure approvals are renewed before expiration.
  • Provide monthly creditors age analysis for review

2. Reports

  • Support the preparation of internal and external financial reports.

3. Auditing

  • Assist in the preparation of the annual audit as well as donor-specific audit.  Gathering of relevant documents as requested by the auditors.

Experience and educational qualifications 

  • A tertiary qualification in Accounting or Bookkeeping; and/or short bookkeeping courses
  • Minimum of 5 years’ experience working in a finance unit performing creditors/accounts payable duties, preferable in a medium-sized NGO
  • Previous working experience on Pastel Evolution
  • Strong understanding of financial management principles
  • Experience with audit requirements
  • Proven initiative and ability to take on and complete tasks.
  • Proficient in MS Excel, MS Word, Pastel Evolution
  • Knowledge of SARS policies and processes
  • Knowledge of the Income Tax Act
  • Sound accounting knowledge
  • Ability to work independently and balance multiple tasks simultaneously; 
  • Excellent organisational and planning skills with the ability to prioritize time and work effectively;
  • Pays attention to detail, displays a high level of integrity, and is deadline driven.

To Apply

  • Interested applicants should submit their Curriculum Vitae, and a motivation letterdetailing your experience and contact details of 3 referees to Sonke’s Human Resource Unit via email to hiring@genderjustice.org.za
  • Only short-listed candidates will be contacted.
  • For non-South African nationals, it is the responsibility of the applicant to attain a work permit from the Department of Home Affairs; employment will depend on a valid work permit being in place.
  • Sonke is committed to racial and gender transformation and encourages previously disadvantaged individuals to apply.
  • If you do not hear from us by 31 October 2022, please consider your application unsuccessful.
  • Sonke reserves the right not to make an appointment.  

Location

Cape Town

Salary

R182 376 – R228 000 (total cost to company per annum)

Closing Date

30 September 2022